Watch records
Write down what the watch tells you.
Record manually entered identity and service facts with the item. Unknowns stay open, and the original entry stays readable as the history grows.
01 · Identify
Start with the facts on the watch.
Select an item already in intake or available stock. Record the brand, model, reference, serial, movement, case material, case size label, dial and bracelet or strap.
Leave a field unknown when it has not been established. It stores entered labels, observations and unknowns separately.
Sample watch record. Not a customer record.
02 · Condition
The observation is not the label.
Use the entered condition label, condition notes, and the recorded box and papers state to describe what the operator saw. Measurements and size labels stay as entered; they are not converted or physically validated.
A later entry can add a new observation without replacing the earlier one.
03 · Service
Service history follows the piece.
Add a service category, date, provider, condition after service, work performed, parts replaced and an external reference. Use the note for the detail that does not fit a field.
| Field | What is recorded |
|---|---|
| Service category | Full service, repair, battery, regulation, polish or other service. |
| Date and provider | The date and provider entered by the operator. |
| Work and parts | Recorded work, parts replaced and an external reference. |
| Condition after | The entered condition after service, with notes. |
A service date is an entered label. A future date stays a label, not a scheduled appointment.
These are entered labels and recorded observations. A saved record is not an authentication, identity verification, verified grade, appraisal, provenance finding, valuation or service guarantee. Unknown fields stay unknown.
04 · Access
A watch record belongs to its store.
It stays with the store where it was created. Authorized staff and managers can add entries; viewers can read it and the store’s watch list. When the item moves, another location does not inherit the earlier watch records.
The history lists the newest saved entry first. A later record adds a new entry; earlier entries remain as recorded, and the saved original stays separate from the item’s current details.
A watch record does not change stock, price, money, ownership or repair status.
Bring a watch with an open question.
A reference, a condition note and a service entry make the history concrete.